Front Office Executive

Key Responsibilities:

• Front Office Management:
  • Welcome and assist visitors, clients, vendors, and candidates in a professional and courteous manner.
  • Handle incoming and outgoing telephone calls, emails, and courier services.
  • Maintain the visitor register and issue visitor passes as per company protocols.
  • Coordinate and schedule meeting room bookings.
  • Ensure the reception area is clean, organized, and presentable at all times.
  • Manage incoming and outgoing correspondence.
• Administrative Responsibilities:
  • Maintain office supplies inventory and coordinate procurement of stationery and office essentials.
  • Coordinate with housekeeping, pantry, security, and maintenance teams for smooth office operations.
  • Handle travel arrangements, hotel bookings, cab bookings, and logistics for employees and guests.
  • Maintain office assets and coordinate repairs and preventive maintenance.
  • Support vendor management, purchase requests, invoice verification, and payment follow-ups.
  • Maintain employee records, administrative files, agreements, and office documentation.
  • Assist in organizing company events, meetings, employee engagement activities, and celebrations.
  • Monitor facility operations and ensure compliance with safety and office policies.
  • Coordinate with landlords, facility vendors, and service providers whenever required.
• HR Support:
  • Assist HR with onboarding formalities and induction of new employees.
  • Coordinate interview scheduling and candidate hospitality.
  • Maintain employee attendance records and support HR administrative activities.
  • Support documentation related to employee files and compliance.
• Real Estate Coordination:
  • Coordinate with project sites and corporate office for administrative requirements.
  • Maintain records related to project offices, office assets, and site administrative documents.
  • Coordinate office requirements for sales offices and project locations.
  • Support documentation related to customer meetings, project presentations, and internal coordination.
  • Assist in organizing client meetings, project launches, channel partner events, and marketing activities.
  • Coordinate with internal departments such as Sales, CRM, Projects, Finance, Procurement, and HR for administrative support.

Required Qualifications:

• Bachelor's Degree in Business Administration, Commerce, or any related discipline.
• 2–5 years of experience in Front Office, Administration, or Office Management.
• Experience in the Real Estate, Construction, Infrastructure, or Property Development industry is preferred.