Executive Secretary

Sree Sumangala Metals & Industries pvt Ltd is hiring for Executive Secretary

About Sree Sumangala Metals & Industries pvt Ltd

Sree Sumangala Metals & Industries pvt Ltd is a dynamic and thriving organization in the manufacturing sector, committed to excellence and innovation. We value our team members and foster a collaborative environment where everyone can contribute to our collective success. We are looking for a highly organized and proactive Executive Secretary to support our Director and ensure smooth administrative operations.

Responsibilities

• Manage the Director’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Draft professional emails, letters, Minutes of Meetings (MOMs), reports, and presentations with precision and clarity.
• Coordinate effectively with Heads of Departments (HODs), clients, vendors, and other external stakeholders to ensure seamless communication and operations.
• Maintain strict confidentiality of all sensitive documents and records, demonstrating the highest level of discretion.
• Track follow-ups, action points, and deadlines to ensure timely completion of tasks.
• Coordinate with various internal departments such as HR, Admin, and Finance to facilitate inter-departmental activities.
• Provide comprehensive support to the Director during meetings, events, and business travel, ensuring all logistical and administrative needs are met.

Requirements

• Excellent proficiency in English, both written and spoken, is essential for effective communication.
• Mandatory Tamil proficiency; knowledge of Hindi or other regional languages will be considered an added advantage.
• Strong working knowledge of MS Word, Excel, PowerPoint, and Outlook for creating and managing documents, spreadsheets, presentations, and communications.
• Proficiency in Google Calendar and experience with meeting coordination to manage schedules efficiently.
• Excellent communication, coordination, and follow-up skills to interact with various stakeholders.
• Demonstrated strong sense of confidentiality, discretion, and professionalism in handling sensitive information.
• Ability to multitask effectively and work efficiently under pressure in a fast-paced environment.
• This role requires 3-5 years of experience in a similar executive support function within the manufacturing industry.