Personal Secretary

About the Company

Nickelfox Technologies is a dynamic technology firm specializing in innovative solutions. We are dedicated to delivering cutting-edge services and products, fostering a collaborative and forward-thinking environment. Join our team and contribute to a culture of excellence and continuous growth.

Responsibilities

• Manage the executive’s calendar, appointments, meetings, and daily schedule.
• Handle emails, phone calls, correspondence, and follow-ups.
• Coordinate meetings with internal teams, clients, vendors, and external stakeholders.
• Prepare presentations, reports, meeting agendas, minutes, and other documents.
• Maintain confidential documents, records, and important information.
• Manage travel arrangements, hotel bookings, transportation, and itineraries.
• Track pending tasks, deadlines, and follow-ups for the executive.
• Coordinate with different departments to ensure timely completion of assigned tasks.
• Handle official and personal administrative requirements of the executive professionally and without hesitation.
• Prepare Excel trackers, MIS reports, and other administrative reports.
• Support senior management in day-to-day administrative and coordination activities.
• Maintain a professional, presentable, well-groomed appearance and a high level of confidentiality.

Requirements

• 2+ years of relevant experience as a Personal Secretary, Executive Assistant, or similar role.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Good knowledge of MS Office, especially Excel, Word, PowerPoint, and Outlook.
• Strong follow-up and coordination skills.
• Professional attitude with the ability to handle confidential information.
• Ability to work independently and manage multiple priorities.
• Flexible, proactive, and willing to take up different responsibilities as required.