Construction Project Coordinator

Responsibility:

• Review and manage the Buyout Tracker and follow up with responsible parties.
• Oversee and update the Submittal Tracker to ensure timely submissions and approvals.
• Maintain the Email Tracker for project communications and outstanding action items.
• Keep Lookahead Schedules accurate and up to date.
• Maintain Checklist and Verification Trackers for project compliance.
• Distribute meeting minutes promptly and ensure assigned tasks are followed through.
• Manage the Deadline Tracker and ensure accountability across the team.
• Serve as a Reviewer for all project documentation, verifying accuracy and completeness before submission.
• Assist with bidding processes, including coordinating subcontractor outreach, collecting proposals, and preparing bid comparisons.

Requirements:

• Educational background in Management, Commerce, Accounting, or a related field.
• Strong understanding of construction project workflows, bidding processes, and documentation procedures.
• Proficiency in using project management and construction tracking tools (specific platform experience not required).
• Exceptional organizational and time management skills.
• Strong written and verbal English communication skills.
• Ability to work independently and ensure accountability in a remote team environment.
• Familiarity with buyout processes, submittal workflows, and lookahead schedules is preferred.
• Experience with construction bidding and estimating software is preferred.
• Strong attention to detail and ability to identify gaps or discrepancies in project deliverables.
• Keen interest in AI-driven tools and automation solutions is preferred.
• Candidates must be based in Vadodara or surrounding locations.
• Office Time: 5:00 PM – 2:00 AM (Work from Office).

Benefits:

• Clear salary structure with no deductions (no PF or professional tax; full in-hand salary).
• Performance-based annual bonus opportunities.
• 18 paid leaves per year + 9 Indian national holidays.
• Opportunity to work directly with a U.S. based company and gain international exposure.
• Fast career growth opportunities in a rapidly expanding organization.
• Learning and development through real project involvement from day one.
• Collaborative and supportive team environment.
• Stable, long-term career opportunity with a growing company.
• Clear growth path with role expansion opportunities.
• Opportunity to take ownership and help build new systems and processes.
• 5-Day Working (Monday to Friday).