Business Operations Assistant

Responsibilities:

• Handle day-to-day business and administrative activities, including hiring.
• Manage and maintain Excel sheets, records, databases, and business information.
• Keep important company and business details updated and organized.
• Manage Google Drive, Google Forms, trackers, and other digital tools.
• Utilize ChatGPT, Claude, and other AI tools for research, content creation, analysis, drafting, and daily tasks.
• Communicate effectively with AI tools, demonstrating proficiency in prompt engineering.
• Prepare presentations, reports, documents, and business-related materials.
• Conduct basic online research, collect relevant business information, and make calls.
• Assist in preparing meeting notes, follow-ups, and action points.
• Manage and update social media handles.
• Create basic social media content, captions, and creative ideas using AI tools.
• Use AI/image-generation tools to create basic business and social media creatives.
• Assist in preparing information and documents before meetings.
• Handle multiple tasks simultaneously and prioritize work according to business requirements.
• Take ownership of assigned tasks and ensure timely completion.
• Learn new digital tools and workflows as required.

Requirements:

• Good communication skills.
• Comfortable with Excel and Google Workspace (Google Sheets, Google Drive, Google Forms).
• Comfortable using ChatGPT / Claude / AI tools.
• Ability to research information online and present it in an organized manner.
• Basic knowledge of presentation tools such as PowerPoint / Google Slides.
• Basic understanding of social media platforms.
• Good organizational and multitasking skills, with the ability to manage changing priorities.
• Proactive attitude, capable of identifying tasks and taking initiative.
• Professional attitude and good communication with senior management, clients, and business partners.
• Ability to maintain confidentiality regarding business information.