Project Manager

Job Summary:

We are looking for an experienced Project Coordinator to manage and coordinate a Scanning & Digitization Project in Ranchi. The role will involve coordinating project operations, manpower, scanning and digitization activities, quality control, documentation, reporting, and liaison with government departments and officials.

The ideal candidate should have strong project coordination skills, excellent follow-up abilities, and experience dealing with government departments, preferably in document digitization, e-Governance, IT-enabled services, records management, or similar projects.

Key Responsibilities:

• Coordinate end-to-end activities for the scanning, digitization, indexing, and document management project.
• Coordinate with government departments, nodal officers, officials, and other stakeholders for smooth project execution.
• Handle day-to-day government liaison and follow-up for project-related activities, permissions, approvals, and requirements.
• Coordinate manpower, operators, supervisors, scanning teams, data-entry teams, and other project resources.
• Monitor daily scanning, image quality, indexing, data entry, uploading, and document processing activities.
• Ensure project targets and timelines are achieved as per agreed SLAs.
• Monitor quality control (QC) of scanned documents, indexing, metadata, and digital files.
• Prepare daily, weekly, and monthly project progress reports.
• Maintain records of documents received, scanned, indexed, processed, verified, and delivered.
• Coordinate with the client/government department regarding document movement, discrepancies, pending work, and project requirements.
• Identify operational issues and coordinate with the technical and project teams for timely resolution.
• Ensure proper handling, security, confidentiality, and safe custody of physical and digital records.
• Coordinate site visits, inspections, meetings, demonstrations, and project reviews with government officials.
• Maintain project documentation, correspondence, attendance, productivity, QC reports, and other records.
• Support project management in implementing processes for improving productivity and quality.
• Travel locally within Ranchi and nearby locations as required.

Candidate Profile:

• Graduate in any discipline; MBA/PGDM, B.Tech, BCA, MCA, or equivalent qualification will be an advantage.
• 2–6 years of experience in project coordination, scanning & digitization, e-Governance, data management, BPO/KPO, document management, or government projects.
• Prior experience in government liaisoning is highly preferred.
• Experience coordinating large teams and high-volume document processing operations will be an advantage.
• Good knowledge of MS Excel, MS Word, email, reporting, and documentation.
• Strong communication and interpersonal skills.
• Excellent follow-up and stakeholder-management abilities.
• Ability to prepare MIS and project progress reports.
• Strong organizational and problem-solving skills.
• Willingness to work at government/client premises and travel locally as required.

Key Skills:

• Project Coordination
• Government Liaisoning
• Scanning & Digitization
• Document Management
• Data Entry
• Indexing
• Quality Control
• MIS Reporting
• Team Coordination
• Client Management
• MS Excel
• Government Projects
• e-Governance