HR Generalist

About the Role

We are looking for a proactive and hands-on HR Generalist who can independently manage day-to-day HR and Administration activities.

The person will be responsible for the complete employee lifecycle — from recruitment and onboarding to employee engagement, HR operations, documentation, and exit formalities.

The role will also involve working closely with management and team leads to ensure smooth HR operations and support the organization's transition and growth.

Key Responsibilities

Recruitment & Talent Acquisition

• Manage the complete recruitment process from sourcing to joining.
• Source candidates through job portals, social media, referrals and other channels.
• Screen resumes and conduct initial interviews.
• Coordinate interview schedules with hiring managers.
• Manage offer rollouts and joining formalities.
• Maintain recruitment trackers and candidate records.

Onboarding & Employee Documentation

• Conduct employee joining and onboarding formalities.
• Coordinate induction programs for new employees.
• Prepare and maintain offer letters, contracts and other HR documents.
• Maintain accurate and confidential employee records.

HR Operations

• Maintain attendance, leave and employee records.
• Coordinate payroll-related inputs with the Accounts team.
• Manage employee confirmation and appraisal processes.
• Handle employee exit and full-and-final coordination.
• Ensure HR policies and processes are properly followed.
• Maintain confidentiality of employee information.

Employee Engagement

• Organize employee engagement activities, celebrations and team events.
• Support initiatives that promote a positive workplace culture.
• Address employee queries and coordinate basic grievance resolution.
• Maintain clear and professional communication with employees.

Office Administration

• Manage day-to-day office administration activities.
• Coordinate with vendors, housekeeping and facility service providers.
• Manage office supplies and inventory.
• Handle courier, travel and other administrative requirements.
• Ensure the office remains organized and operationally efficient.

HR MIS & Documentation

• Prepare HR reports, dashboards and MIS.
• Maintain HR trackers and employee databases.
• Draft HR policies, notices, circulars and internal communications.
• Ensure HR documentation is accurate and up to date.

AI & Technology Usage

The company actively encourages the use of AI tools to improve productivity and efficiency.

The HR Generalist should be comfortable using tools such as ChatGPT, Claude or similar AI platforms for:

• Drafting HR letters, policies and emails.
• Preparing HR reports, MIS and summaries.
• Screening resumes and supporting recruitment activities.
• Handling routine employee queries.
• Preparing documentation and follow-up trackers.
• Improving everyday HR and administrative processes.

No coding knowledge is required. The expectation is simply to be comfortable using AI tools to work more efficiently.

Candidate Profile

We are looking for someone who has:

• 2–2.5 years of relevant HR experience.
• Good knowledge of recruitment and HR operations.
• Experience handling HR and administrative responsibilities.
• Strong communication and interpersonal skills.
• Good knowledge of MS Office, particularly Excel and Word.
• Strong organizational and multitasking abilities.
• Ability to work independently and take ownership.
• A proactive, positive and approachable attitude.
• High levels of professionalism and confidentiality.

Good to Have

• Degree in HR, Business Administration or a related field.
• Experience in an IT, technology, consultancy or startup environment.
• Basic knowledge of Indian labour laws and statutory compliance.
• Strong documentation and content-writing skills.
• Experience using AI tools for HR activities.

Important Requirements

• This is a 100% work-from-office position in Mohali.
• Work from home is not available.
• Monday to Friday working.
• Working hours: 10:00 AM – 6:30 PM.
• Candidate should have a two-wheeler or four-wheeler for daily commute and official work.

Why Join Us?

• Opportunity to work in a growing technology and consulting environment.
• Exposure to the complete HR function.
• Opportunity to work directly with leadership.
• Hands-on experience across recruitment, HR operations, administration and employee engagement.
• Opportunity to contribute to building HR processes during a significant growth phase.
• Exposure to modern AI-enabled HR practices.